Let’s face it. If our productivity increases, many of the other things we struggle with will improve too.
We’ll save time and have more of it; we’ll know exactly what works and gives us results so that we can focus on that and eliminate anything we’re doing that’s unproductive; we’ll be quicker and more efficient; we’ll see progress faster and feel accomplished. All that will lead to success in our field and being happy with the projects we’re working on and our performance.
But why is increasing productivity and maximizing efficiency such a difficult task? Most often, it’s because we try to get it all done, and we try to do it all ourselves.
It may be because we have a hard time delegating, aren’t familiar with the technology out there and its benefits, or we’re stubborn perfectionists. Whatever your reason, the result is the same—you aren’t on top of your game, you spend time on things you don’t really need to do, and your business isn’t thriving because of that.
That’s when the best tools, apps, and softwares come in handy to change the way you work, manage staff, communicate, and use your time.
Let’s see what’s out there and how it can help your life and business:
When it comes to keeping track of everything going on over the course of a particular project, Trello is the most flexible tool you can get for free and start using effortlessly.
It allows you to perceive both the big picture and every little detail. Usually, those who start using it wonder how they ever lived without it.
The things it does for you are more than you’d expect from a single tool. You can create boards and make lists for everything from grocery shopping to a big work project. You can invite other people to collaborate and assign tasks to them, share all kinds of files, and keep track of all of it.
RescueTime is a time-tracking tool that helps you analyze how you spend your time online. It categorizes each activity so that you can see what’s a waste of time and needs to be removed.
Often, we simply don’t know what we do most of the time if we don’t keep track of it. RescueTime does this for you.
It’s a convenient way to define all your distractions, as most of us aren’t honest with ourselves about the time we waste online and the unnecessary things we do. But once this tool gives you a detailed report filled with data, you’ll see things from another point of view. You’ll then get an idea of your daily habits and what to exclude so that you can focus more easily and, thus, work better.
You can use it on your computer or mobile. There’s a free version that does everything we just mentioned, but there’s also a paid one that gives you full control over your productivity—for those who want to take things to the next level.
Evernote is the ultimate solution for personal organization. The app is designed for taking notes and organizing and archiving them, and it synchronizes across all of your devices.
You can manage everything from one place, simplifying your life and saving a lot of time.
Every business owner has struggled at least a little with communication and managing his team effectively. If you still haven’t found a practical way to stay in touch with employees, colleagues, remote workers, etc., you should give Slack a try.
With it you have a place to share files and discuss projects with real-time messaging.
As a result, you don’t really need to send countless emails and wait for responses. Plus, meetings aren’t necessary anymore, as we all know that nothing much happens during them, and they can turn into a big distraction from our actual work.
What’s more, Slack integrates with all of your other favorite apps and lets you sync across all devices instantly.
At some point in your business journey, you realize that any repetitive task you have must be automated so that you can focus on the things that require your full attention. Thus, you can be working on the business rather than in it.
Zapier will make you more productive than ever by building powerful workflows with all the other apps you’re already using.
It uses triggers and actions to create Zaps—connections between web apps that move data and automate boring and repetitive daily tasks.
Once you set everything up the way you like it, you’ll forget about it, but it will still be doing a good job for you in the background.
Some people have been using it for a long time and still aren’t making the most of it because of the hundreds of options it offers. It presents you with a new world of opportunities in terms of getting things done online, and you may see things that you never thought could be automated.
6. Sprout Social
Whatever work you’re doing online, you’re aware of the importance of content marketing and sharing what you have and know on social media to build an audience, form relationships, and connect with people in the places they spend time daily.
Sprout Social helps you manage all your social media accounts at once. One of its best functions is the ability to schedule posts for a more convenient time later in the day, or even prepare in advance for the whole week.
Then, it gives you analytics to see how your content performed on social media.
Automating your tedious tasks is a great way to save your focus for what’s essential, protect your precious time, and invest in better activities, all of which will help you, your team, and your business be highly productive.
How about you? What are your favorite tools out there that help you be efficient and effective?